WSC BOARD MEETING MINUTES

 

A meeting of the board was convened at 7:30 a.m. on March 12, 2003. Stuart Spirn, Al Albert, Martha Mattheisen, Scott Whitehead, Bob Behncke, John Tarley, members of the WSC Board of Directors were in attendance.  Also present were Richard Butler, coaching director of WSC and Chris Friant, Assistant Coaching Director. Dan Smith and John Carnifax from the James City County Recreation Department also were in attendance.

Old business

1.         Scholarships.  Richard Butler reported that there were several scholarship applications to review.  Mr. Albert and Mr. Butler set a time to review each of the applications.

 

1.         Foundation.  Mr. Albert reported on a meeting held by himself, Mr. Butler and representatives of James City County in regard to a program to be funded by the proposed WSC Foundation to provide soccer instruction and developmental games for under served neighborhoods within the community.  Mr. Albert outlined the proposals and discussions with the County.  It is hoped that this project will progress and be ready to begin in the fall of 2003.

 

1.         Golf Tournament.  Mr. Butler reported that there were 18-20 teams scheduled to play at Royal New Kent this Friday March 14, 2003.  All proceeds from the tournament will go to fund scholarship activities within club participants.

 

1.         Minutes of the prior board meeting have not been completed and their review were waived until the April meeting.

 

1.         PDL Sponsorships.  Mr. Butler, Mr. Spirn and Mr. Albert met yesterday to discuss progress on the PDL Sponsorships.  It was indicated that some new opportunities had arisen, some sponsors had elected not to renew but that it appeared we were on schedule for fulfilling our program needs with existing or new sponsors.

 

1.         Sixes.  Mr. Butler reported that the tournament was very successful and was able to be completed despite the weather problems.  At this juncture, it appeared that each of the boys, who will travel with the club to England in April will have the full fees paid through proceeds raised by the tournament and other fund raising opportunities.  This was the first time that goal has been achieved.   Mr. Carnifax from James City indicated that the fields had been in great shape and that the tournament had little or no impact on them.  He did indicates some damage was done due to the overflow parking issues.  There was also a discussion of a failure to be advised by WISC of their plans to have a volleyball tournament at their facility on the same date which created other parking problems.

  

New business

James City County Matters

 

1.     Co-sponsorship agreement.  Mr. Smith indicated that the comments from all groups had been given to Carla Brittle and that they were still reviewing the proposed agreements

 

2.     DPSC Site Plan.  Mr. Carnifax presented a site plan and provided discussion points regarding revisions to the overall district park complex.  Questions were asked regarding lighting the multi-purpose field adjacent to the T-ball area for possible night practice of Soccer.  There was also a discussion regarding construction of a building by the WSC for office and storage.  Mr. Carnifax said that all of that was possible pending review and approval by the County.

 

3.     Concession.  There was a lengthy discussion with utilization of the concession area.  This discussion was continued into the executive session.

 

4.     Grant In Aid Program.  Mr. Butler indicated he had received a notification of this program with little time to make an application from the County.  Mr. Smith and Mr. Carnifax indicated some of the type of activities that utilized this program.

 

Executive Session

Upon motion duly made and seconded an executive session was held by the board, whereupon the representatives from James City County withdrew from the meeting.  The following matters were discussed: